Capstone

Run the company and design the work

Most landscape companies run on three programs and a clipboard. Capstone is one system: customers, crews, renewals and billing, with design, estimates and construction drawings built in.

Draw the job once and Capstone builds the estimate, the 3D walkthrough and the construction drawings. When the customer says yes, the job goes onto the week and your crew’s phones.

View the sample design

A link to a working sample company arrives by email right away. It stays open for 14 days and needs no card.

The sample design in Capstone’s 3D, seen across the lawn: the house, a cedar pergola over the dining table, the curved paver patio with its seat wall and fire pit, and the planting beds, five years after planting. The first page of the sample design’s estimate: design and construction sheets, then the curved paver patio with a soldier border at $13,283.37. A crew lead’s phone: today’s stop with the customer, the work, the time on site, an access note and a Start button.
One job, start to finish: the design in Capstone’s 3D (drawn by the computer, not a photograph), its estimate and the crew’s day.

Built for landscape companies

Commercial and snow

Storm logs by site, ready for a property manager or a claim. Bill seasonally, per storm or per push.

How storms are logged

Run the company

Customers, contracts, crews, renewals and billing in one system. Everyone starts on the work that’s theirs, and nothing is entered twice.

Capstone runs the whole landscape company: every customer in one place, renewals priced to your margin, the week crew by crew, each crew’s day on their phone, finished work ready to bill and exported to QuickBooks. And it designs the work too.

Maintenance and sales

Renewals priced to your margin

The Account Book shows every maintenance account’s margin for next year at today’s price, measured against your target. Reprice a group with one rule, approve them together, and send each customer a letter with the old and new price.

  • Margin watch flags accounts slipping below target as crews log their time.
  • Prepay discounts for customers who pay the season up front.
  • Campaigns to lost estimates and to customers missing a service.
Renewals: each account’s price today, next year’s margin at today’s price against its target, the price that reaches the target, the customer’s limit and the renewal date.

Production

The week, crew by crew

Every crew down the side, every day across, with the forecast for each day. Assign a visit and Capstone checks the crew’s hours, skills and equipment before you publish. When rain moves a day, the visits move with it.

Every design-build job gets a purchase list from its estimate, inventory from your yard and nursery, and a running job cost from the crews’ logged hours.

The week board: Monday to Friday across, each day published with its chance of rain, and each crew’s visits with the service, address, time and travel.

Office and sales

Every customer, in one place

Each account brings together its properties, contacts, contracts, visits, estimates, invoices and messages. Requests arrive from the quote form on your website, and open estimates follow up automatically.

See a customer’s account

The crew

The day on their phone

Crew leads see their day and nothing else: stops in order with access notes, photos, and each job’s plan, materials and punch list. It keeps working where the signal drops, and the owner can offer the crew’s screens in Spanish.

See the crew’s phone

Your customers

A page for every property

Each customer has a page with their visits, invoices and requests, the plan of what you built, and a simple way to ask for more work. A reminder goes out before each visit and a short report with photos afterward, in your company’s name.

See the customer emails

Billing

Billing without retyping

Completed visits, monthly installments, project milestones and approved extras collect in one place, ready to bill. Each batch exports to QuickBooks Online or Desktop. Customers pay by card or bank through your company’s Stripe account, with no markup on processing.

See a billing batch

The owner

The numbers that run the business

Home opens on what matters: sales against goal, work ready to bill, this week’s visits and everything waiting on someone. Every figure opens the records behind it.

See the owner’s Today

Commercial and snow

Storms logged by site

Each storm is logged by site, with arrival and departure times, every return push, salt and ice melt, and before-and-after photos. The log prints for a property manager or an insurance claim.

More on running the companyCustomers and accounts

Design and price the work

Most landscape companies design in one program, run the business in another, and retype everything in between. In Capstone, the drawing is the estimate, the presentation and the construction set.

  1. Draw

    Draw to scale over the aerial photo of the property, using the products you install: pavers, wall block, plants and lighting.

    Part of the hardscape plan, sheet L-103: the curved paver patio with the dining table, the fire pit, the seat wall and the steps to the back door.

  2. Price

    Your kits, the saved recipes of materials and labor for each kind of work, turn every shape into a price from your own price list. Change the design and the estimate updates with it.

    The plan's estimate list: the curved paver patio from the plan's area of 748.44 sq ft at $13,283.37, the limestone steps, the seat wall from its length and the gas fire pit.

  3. Show

    Customers walk through the design in 3D, see it through the seasons and as it matures, and sign the estimate from their phone.

    The same design in Capstone’s 3D: the cedar pergola over the dining table, the paver patio, the seat wall and fire pit, and the planting in front.
    The sample design in Capstone’s 3D view.

  4. Document

    The same plan prints as a scaled drawing set prepared for permit submittal, with a DXF for your engineer.

    The seat wall section on sheet L-501: the coping, five courses of wall block, the bottom course buried 13 in, and the compacted base pad.

  5. Build

    Once signed, the job moves to the schedule, the crew’s phones, the purchase list and job costing, and is invoiced when complete.

    A crew lead's stop on their phone: the customer, the work and time on site, an access note and a Start button.

Quality control

Checked before it’s sold

Capstone reviews every plan the way an experienced designer would, and explains each issue with the rule behind it.

  • Grading from USGS elevation data and your spot grades: a patio that won’t drain, ground falling toward the house, a slope too steep to mow.
  • Conflicts such as a bed drawn over the patio, or a shade plant in full sun.
  • About 1,750 plants from the USDA PLANTS database, with hardiness zone, sun, native range and invasive status for the address.
The plan’s Check this design panel on a sample back yard design: nothing that stops it being sent, and three things to look at: a seat wall priced on the retaining-wall kit, and two strips of lawn too narrow to mow.

See a complete design

A fire pit terrace and gardens, designed, priced and documented in Capstone: the 3D views, the plan through the seasons, the estimate, a walk-through and the full drawing set to download.

View the sample design

Sheet L-001, the cover and sheet index: the project title, the site plan, the list of sheets and an elevation of the house.
L-001 Cover and sheet index
Sheet L-104, the grading and drainage plan: spot grades and slope arrows around the patio and the house.
L-104 Grading and drainage plan
Sheet L-105, the planting plan and schedule: every plant drawn by its symbol, and the schedule listing 54 boxwood, 174 coral bells and 52 meadow sage among the rest.
L-105 Planting plan and schedule

Two programs, or one

What you needBusiness softwareA design programCapstone
Estimates, scheduling, the crew’s day, billingYesNoYes
A plan drawn to scaleNo, with few exceptionsYesYes
The price from the drawingNoNo: a takeoff to exportYes, from your kits
3D and pictures for the customerNoYesYes
Construction sheets and a DXFNoYesYes
Renewals priced to your marginYes, in someNoYes

Typical of each kind of program, from the makers’ own published information, October 2026.

Switch without starting over

Capstone imports the customer, property and service lists you export from Jobber, LMN, Aspire, Service Autopilot, SingleOps and QuickBooks, and shows a preview before anything is saved.

What comes across when you switch

Support

Questions go straight to the people who build Capstone, and every email is answered within one business day. Setup starts from your own exported lists, so your customers are in place from day one.

Pricing

Priced by the number of crews, with every user and the 3D designer included. No setup fee, and no Capstone fee on card payments.

We share the figures when we follow up after your demo.

  • Month to month, or annual with two months free.
  • If Capstone isn’t the right fit, your first month is refunded.

The company

Capstone Landscape Software · Columbus, Ohio · support@capstonelandscapesoftware.com · Replies within one business day.

  • Your data is yours. Export all of it at any time.
  • Data is permanently deleted within 7 days of closing an account.

Questions

How much does it cost?

Capstone is priced by the number of crews, with every user and the 3D designer included. There is no setup fee and no Capstone fee on card payments. We share the figures when we follow up after your demo.

What happens when I ask for the demo?

You receive an email with a link to Capstone set up as a working landscape company, with a short guided tour. The link arrives right away, stays open for 14 days and needs no card. We follow up once, by email or phone, to answer questions and share pricing.

Is there a long-term contract?

No. Choose month to month and cancel any time, effective at the end of the month, or pay annually and receive two months free. If Capstone isn’t the right fit, your first month is refunded.

Who owns my data?

You do. Export everything at any time. When you close your account, your data is permanently deleted within 7 days. If a plan is canceled, a trial ends unpaid, or a payment is more than 14 days late, your account becomes read-only for 90 days so you can export your data, and is then deleted.

Does it work with QuickBooks?

Yes. Each billing batch exports to QuickBooks Online or Desktop, and Capstone imports your existing customer and service lists from QuickBooks when you switch.

Is there a mobile app for crews?

Crews use Capstone in their phone’s browser, with nothing to install. They see only their own day, and it keeps working where the signal drops.

Where does it work?

Across the United States. Address lookup, aerial imagery, building outlines, elevation and sun studies work anywhere in the country.

Does it handle snow?

Yes. Storms are logged by site, with arrival and departure times, every return push, salt and ice melt, and before-and-after photos. The storm log prints for a property manager or an insurance claim. Bill seasonally, per storm or per push.

How does setup work?

Setup starts from your own data. Capstone imports the lists you export from Jobber, LMN, Aspire, Service Autopilot, SingleOps or QuickBooks, and shows a preview before anything is saved.

See Capstone in action

Ask for the demo and you’ll receive a link to Capstone set up as a working landscape company, with a short guided tour. The link arrives by email right away, stays open for 14 days and needs no card. We’ll follow up with pricing.

Try the live demo

Tell us about your company and we’ll email you a link to a working sample company in Capstone, with a short guided tour.

We use these details only to send your demo link and to follow up about Capstone. We never sell them or share them for marketing. To have them deleted, email support@capstonelandscapesoftware.com.